An IT vendor could be anybody ranging from a website developer to an IoT enhanced customer-engaging bot. With the enhancement in technology, IT has changed its patterns. While having an IT setup is crucial for your organization, selecting the vendor for providing and fulfilling your company’s IT requirements is significant too. Acquiring a proper vendor who understands your organization’s needs, can change the way people look at your company and may even change the fortune of your business. Below we have explained the vendor selection process for you to find your ideal IT vendor:
Requirement analysis
In this phase of vendor selection process, your company has to learn about the requirements of your organization. You must create a team that handles the finalizing of requirements for your workplace. This is because the team that looks into the process of requirement analysis for your organization also deals with what your company wants from their desired vendors.
Search for the vendor
Once your team has listed down all the requirements for your company, the process of searching and shortlisting your vendors begin. In this phase, your team focuses on searching IT vendors for your organization. After listing all the vendors available, you should shortlist the companies that can be your probable vendors based on their reviews. Filter your prospects thoroughly.
Request proposals and filter quotations
After shortlisting your vendors, one must check for their availability. Writing a proposal request is also crucial as it deals with requesting your vendors to quote you a price for your requirements.
Once you receive the quotations from different IT vendors, compare them and decide on the one that can get your business maximum benefit.
Negotiating with the vendor companies
Once you have shortlisted the companies that can be your probable vendors, comes one of the most crucial phases of the process of managing your vendor. Negotiating with the vendor is just as important as any other phase of the entire process. Once you start negotiating, you understand the quality of the vendor from their style of bargaining.
Contracting and finalizing the vendor
Once you have negotiated and finalized on a price that is suitable for both the vendor and the consumer, comes the phase of documentation. Documentation is important because if the vendor tries to change the price of the service or the product later on, without consultation, they cannot do so as the terms and conditions are already listed on the contract.
As all these factors lead you into finding the best possible vendor for your organization, being a good customer won’t charge you much and would only put you in a win-win situation. Remember, being nice with the vendor increases your chances of getting a better product and also ensures a future association between both the companies.